MS Word is not new to most businesses. It is considered one of the most helpful software in terms of documenting important and confidential information. Most offices use it to encode contracts, business letters, and even presentations. Because of that, MS Word has become an integral part of many businesses and offices around the world.
MS Word offers a lot of features that can make your documents look more appealing and presentable. Aside from the preset settings, there are also various ways to personalize the appearance of documents in MS Word. However, did you know that there’s a more effective and helpful way to make your Word files look more presentable? It’s by converting them to PDF.
https://i.imgur.com/wIz16Tz.jpgWhy should you convert Word to PDF?
With the help of an online PDF tool such as GogoPDF, converting Word to PDF is a lot more convenient. Not only is it highly accessible, but it’s also easy to use. There are a lot of advantages to using PDF for documents. Here are some of those:
1. It keeps your files accurate.
MS Word, although it’s a high-end software, is still editable. It’s pretty much like a digital typewriter where it allows you to add and remove contents. Because of that, using MS Word for sharing may be a bit risky, especially for important documents. By converting it to PDF, you can certainly make sure that your file’s integrity will be intact. PDF cannot easily be edited using a regular viewer. It means that your documents are safe even if it is shared to multiple users.
2. It makes it easier to read.
Another good thing about PDF is that it’s like an image-finish of a document. It is meant for more convenient viewing. Accessing a PDF file is basically like reading a book digitally. You will have the option to zoom in on some of the pages to get a better view of your documents. This is very beneficial, especially for long documents that have smaller fonts.
3. It is more suitable for sharing.
PDF is highly accessible which makes it suitable for sharing. Regardless of which device you use, you can open and read a PDF document. It means that you no longer need to switch from one device to another in case you receive an emailed file. All you need is to open the file on your smartphone or tablet, and you’re good to go. In case you don’t have a PDF viewer, it will automatically be viewed using a browser.
4. It maintains the same formatting.
One of the downsides of using MS Word is that it comes with different versions. If you are using the latest version of the software and the recipient is using an old one, there is a high chance that the recipient will view it differently. If you convert your MS Word to PDF, all the formatting and preference settings will automatically be saved. It means that whoever and wherever you access the file will show the same as the original file.
5. It looks more professional.
Sending a raw file always looks tacky and unprofessional. Think of it as if you are creating an image through Photoshop. You will not send the actual Photoshop file to your clients, right? It’s the same thing with MS Word. Sending a PDF version of your document looks more professional and presentable to your clients. It’s like a laminated version which signifies its authenticity. Additionally, you can also add watermarks to the document to make it look more legitimate.
6. It is made for long-term archiving.
PDF files are meant to be used for saving documents and paper works. It is one of the reasons why this software does not often release new versions of the document. The PDF version that was created decades ago is synonymous with the current version that we have today. That’s why it is a great option to archive your files because it doesn’t expire or become outdated.
7. It’s easier to print
Just as mentioned above, MS Word tends to look different when accessed on a different device. This can be a problem if you are printing documents from another location. Instead of adjusting the formatting of your document over and over again, it’s best to just convert them to PDF. In that way, you can be sure that it will always look the same.
If you are considering converting your MS Word files to PDF, the most convenient way to do it is by using an online PDF tool such as GogoPDF. It’s a free platform that will allow you to manage and modify your PDF documents without signing in or creating an account. It also works on all types of devices and operating systems because all you need is a browser and an Internet connection.
Documents are an important part of running your business. You use them to make deals, create contracts, and document confidential information. Make sure that your documents are always presentable to your colleagues and clients by converting them to PDF.